Please refer to the IIE009 Assessment Policy for a full and detailed explanation of the policy
Section 10.2, 10.3, 11.2, 12 in IIE009

The seven key general permitted exceptions for which an application on the Student Hub, with evidence, is required, are:

1. Death of an immediate family member;
2. Own serious illness or injury;
3. Serious illness or injury of an immediate family member;
4. Official representation in recognised provincial/national/international competitions;
5. Court appearances and study or resident visa renewal appointments;
6. Serious crime and motor vehicle accidents; and
7. National or Regional Unrests, Protests, Strikes or Vandalism

For any two assessments in one year, which may be in the same semester, a student may, after application on the Student Hub and without evidence, qualify for a concession to accommodate additional life events beyond the control of the student.

Only two concessionary opportunities will be provided per academic year.

For applications related to the assessments written under invigilated conditions, a replacement assessment is written in the next available sitting/opportunity. For applications related to assessments with submission deadlines, and extension of no more than five working days will be given.

An application must be logged on the Student Hub within five working days of the missed assessment. If no application is submitted, a mark of 0% is entered after five working days

Immediate family means:

• Spouse or life partner,

Parents (biological, legal or de facto),

Grandparents (biological, legal or de facto),

Sibling (brother or sister),

Children,

In-laws (father-in-law, mother-in-law, sister-in-law, brother-in-law; and

Any other relatives who are financially supported by the person concerned.

In addition, an immediate family is one in which there are not more than two steps in the kinship relationship. (e.g. a biological aunt is thus immediate family while the biological aunt of one’s spouse or life partner is not considered to be immediate family.)

The following documents are required for an exception based on the death of an immediate family member:

• An affidavit confirming the kinship relationship signed by both the student and one other immediate family member; and
• A copy of the death certificate:
• Where the death certificate is not available on the new deadline or when the assessment is rewritten under examination conditions the assessment will not be marked until the certificate is provided.
• The onus is on the student to provide the death certificate for the work to be marked, and
• If a death certificate is not provided within three weeks of the death concerned, a mark of 0% will be entered.

• In the case of illness, the supporting documentation also needs to specify why it was not possible for you to arrange for another student or person to submit your work if you were unable to do so. If you do not arrange for another student to submit your his or her work, the student whose work it is remains fully responsible for the work being handed in, including meeting all requirements in terms of submissions.

Concessions based on the above will normally only be awarded ONCE per reason per semester. The campus must apply its discretion if more than one application is made per semester w.r.t (1) and (5) above.

For more information regarding the reweighting rules and procedures – please consult The IIE’s Assessment Strategy and Policy (IIE009) or the reweighting applications on the Student Hub.

Own Serious Illness or Injury

A student may apply for an exception based on own serious illness or injury.

• Serious illness or injury is an illness defined by a medical practitioner as making it impossible or unwise (for reasons such as further health risks to the student or other students) for a student to attend on the day concerned.

The following documents are required for an exception based on own serious illness or injury:

• A medical certificate (which may include a certificate from a clinic) from a registered health care professional within whose scope of practice a diagnosis is permitted, valid for the day of the assessment.
• The onus is on the student to ensure that:
1. Any medical certificate submitted for purposes of an assessment exception makes the severity of the illness or injury clear.
2. Practitioners know that they may be contacted to verify the severity of the illness or injury and the time that the student has been booked off (but not the details of the diagnosis) and should therefore have provided the appropriate consent to the practitioner to do so.

A serious illness or injury of an immediate family member defined would be:

• An illness that requires the student to be absent in order to attend to the support of the person concerned;
• For a short period of time.

The following documents are required for an exception based on serious illness or injury of an immediate family member:

• An affidavit or other form of proof of the kinship relationship.
• A medical certificate (which may include a certificate from a clinic) from a registered health care professional within whose scope of practice a diagnosis is permitted, valid for the day of the assessment.
• The onus is on students to ensure that practitioners know that they may be contacted to verify the severity of the illness or injury of the immediate family member concerned. The student should therefore have ensured that their immediate family member provided the appropriate consent to the practitioner to do so.

• A student who is participating in a recognised national/ international competition as an official representative of a province/ South Africa, or has been appointed as an official at such an event by a recognised sporting body (supported by documentation from the sports body/ team manager / event organiser confirming details of the event) may apply for a concession.
• This concession is only available for assessments written under exam conditions.

• A student not able to attend an assessment due to a court appearance must provide a certified copy of the subpoena requiring them to attend court on the day in question.
• A student not able to attend an assessment due to an appointment to renew a study visa or residence visa must provide proof of such appointment in respect for visa renewal requiring them to attend the visa renewal offices on the day in question. No concessions are granted for appointments related to other visas.

• A student not able to attend an assessment due to a motor vehicle accident in which someone was injured must provide the details of the accident and a police case number as well as an affidavit completed at a police station confirming that they were not permitted to leave the scene. A formal accident report would also be useful supporting information.
• A student who has directly been the victim of a crime that involved violence or a serious threat of violence must provide the details of the crime and a police case number as well as an affidavit completed at a police station confirming the crime and their involvement in it.
• A student using this concession is required to provide documentary proof of at least one counselling session attended either with a counsellor employed by The IIE (in person or by phone) or a counsellor in private practice. The concession will not be approved without this evidence.

• Where students are unable to get to their campus to write a test or an examination, or submit an assignment due to a national or regional unrest, such as a protest, taxi/ train/ bus violence or strikes or vandalism, may apply for a replacement assessment via the Student Hub. If the assessment is a submission they are required to submit on the first day that it is possible for students to return to campus from the affected areas.
• The Student Hub Academic Operations Coordinator (AOC) who handled the query may request the student to submit supporting evidence if a specific incident was not widely published. In such instances, the student can write the replacement assessment in the next available opportunity/ sitting – in the case of examinations, the assessment will constitute the same sitting as what the student was originally meant to write with the relevant assessment rules applicable. If it was the student’s first sitting, then no capping of the marks will apply.
• In such instances, the student can write the replacement assessment in the next available opportunity/ sitting – in the case of examinations, the assessment will constitute the same sitting as what the student was originally meant to write with the relevant assessment rules applicable. If it was the student’s first sitting, then no capping of the marks will apply.
• In the case of a missed test, the campus will arrange a replacement assessment accordingly.
• In the case of an assignment deadline the submission is to be done the day immediately after cessation of the civil unrest that made submission impossible if physical submission was required.
• An application must be logged on the Student Hub within 24 hours after the deadline for submission, or within 24 hours of missed written assessment date. If no application has been made, a mark of zero will be entered.

• Absence from Teaching Experience for three (3) or more days in the required consecutive week period, will in specific situations require a student to complete an additional Teaching Experience sitting on dates to be determined by The IIE’s Brand School of Education.
• For full details, please consult the Teaching Experience Annexure TE114/TE214/TE314/TE414 The Rules and Regulations for Leave of Absence from Teaching Experience (2019)
• Students may apply to complete the additional Teaching Experience sitting if they qualify based upon the types of concessions or exceptions (excluding the two opportunities per academic year, no documentary proof required) in the Assessment Strategy and Policy (IIE: 009).
• The types of concessions or exceptions applicable are listed above.
• The Application for Teaching Experience Additional Sitting requires the inclusion of a further supporting document: Attendance Register (TE103/TE203/TE303/TE403). This is in addition to the appropriate documentary proof as is required to accompany the application on the Student Hub.

• Lecture Attendance is a mandatory requirement for specific Education Modules.
• For full details, please consult the Teaching Experience Annexure TE101c/TE201c/TE301c/TE401c The Lecture Attendance Requirements for Modules Aligned to School-based WIL
• Students who are absent are required to provide proof thereof. Regardless of the nature of the absence, students should be expected to follow the proper procedure in all cases when the identified modules lectures are going to be missed. This protocol aligns with the responsibilities and expectations of teaching professionals when reporting absences. Teacher candidates are expected to be fully accountable for any absences that may occur over the course of the Teacher Education Program.
• If the reason for missing a scheduled lecture aligns to one of the concessions or exceptions (excluding the two opportunities per academic year, no documentary proof required) in the Assessment Strategy and Policy (IIE: 009), the supporting documentation needs to be lodged on the Student Hub within five working days of the missed lecture sessions. The onus is on the student to manage timelines accordingly.
• The types of concessions or exceptions applicable are listed above.
• The appropriate documentary proof is required to accompany the application on the Student Hub for Education Condoned Absence.

• For any two assessments in one year, which may be in the same semester, a student may, after application on the Student Hub and without evidence, qualify for a concession to accommodate additional life events beyond the control of the student.
• Only two concessionary opportunities will be provided per academic year.
• For applications related to the formative assessments written under invigilated conditions, a replacement assessment is written in the next available sitting/opportunity.
• For applications related to the submitted formative assessments submitted, the submission itself must be made no later than five working days after the missed deadline. The work will however only be marked when the student provides proof of the application having been approved.>/li>
• For applications related to summative assessments, if the missed assessment is in sitting 1 or 2, the student may write the missed summative in the next available sitting. If the missed assessment is in sitting 3, the student will be required to write a replacement assessment within seven working days. In these cases, a fee for setting of an additional paper may be charged.
• An application must be logged on the Student Hub within five working days of the missed assessment. If no application is submitted, a mark of 0% is entered after five working days

• Students submit complete applications on the Student Hub.
• The application must be fully supported with required documentation as additional documentation that was not originally submitted will not be considered in the case of an appeal.
• Students submitting incorrect query details run the risk of having their application declined on that basis.

Assessments under Examination Conditions – Summative or Formative Replacement Assessment

If the reason for missing an assessment is due to one of the seven permitted reasons, an application with supporting documentation needs to be lodged on the Student Hub within five working days of the missed assessment or deadline. The onus is on the student to manage timelines accordingly.

• The application must be fully supported with required documentation as additional documentation that was not originally submitted will not be considered in the case of an appeal.
• If the application is approved, the student will be permitted to write:
  1. A replacement test in the next available scheduled sitting – if this sitting is also missed, a mark of 0% is automatically entered unless the student qualifies for a discretionary reweight; or
  2. A replacement examination in the next examination sitting which may not be in the same academic year depending on the sitting in which the examination was missed.
• If no application is submitted, a mark of 0% is entered after five working days.
• These concessions will normally only be approved twice per year for each reason, except for Death of an Immediate Family member and National or Regional Unrests, Protests, Strikes or Vandalism.
• For Death of an Immediate Family member and National or Regional Unrests, Protests, Strikes or Vandalism, there is no limit to the number of applications per year.
• Where examinations or tests are scheduled in the same period (days close to each other) the concession may apply to more than one actual test or examination but cannot be applied to more than one period.
• Only if the injury or illness (of the student) has made it physically impossible to apply within the five working days such as a result of extended hospitalisation (for which medical evidence is required) will the five-day period be extended.

• An application for a concession related to a missed submission deadline, with the supporting documentation referencing the reason, needs to be lodged on the Student Hub no later than five working days after the missed deadline.


• The submission itself must be made no later than five working days after the missed deadline. The work will however only be marked when the student provides proof of the application having been approved.


• For applications related to National or Regional Unrest, Protests, Strikes or Vandalism, the submission itself must be made the day immediately after the cessation of the civil unrest that made the submission impossible if the physical submission was required.


• In exceptional circumstances, if supported by the documentation provided, the Student Hub may allow a student a further five working days to submit the work. Additional time may not be granted more than once in an academic year.


• The date of any other assessment that has been scheduled is not impacted and will not be moved because of late submissions.


• These concessions will normally only be approved twice per year for each reason, except for Death of an Immediate Family member and National or Regional Unrests, Protests, Strikes or Vandalism.


• For Death of an Immediate Family member and National or Regional Unrests, Protests, Strikes or Vandalism, there is no limit to the number of applications per year.


• Where examinations or tests are scheduled in the same period (days close to each other) the concession may apply to more than one actual test or examination but cannot be applied to more than one period.